Product Improvement: Inventory Tracking

By popular customer request, we’ve been making improvements to our Parts List tool.

The most recent improvement is Parts Inventory Tracking, giving you the option, and ability to record quantities for each Part in your list.  This allows you to track what you have in stock.

If a current Part only lists a quantity of 1 (one), you can Edit that part, and now add the actual quantity you have on hand.

When that Part is added to an activity, such as an Invoice or Work Order, that number of purchased Parts is subtracted from your stock.

Parts Inventory Tracking  is defaulted to “OFF”.  You have the option to turn Parts inventory “On” if you’d like to use it, or leave it “Off” if you don’t want to track quantities.  It’s up to you.   Go to My Profile, and click the Inventory button to either “Off” or “On”, whichever you choose.

How to ACTIVATE INVENTORY TRACKING:

To Activate Tracking, go to:

My Profile

Click the Inventory Tracking button so it shows a green On button

Please NOTE the following:

By turning on Inventory Tracking, all quantities will begin at 1. For the best possible user experience, update your parts quantities in My Parts before you add parts to service invoices or work orders.

By turning off Inventory Tracking, all My Parts quantities will be lost. When turning off Inventory Tracking, please make certain that is what you would like to do.

When parts Inventory is turned ON, and you are viewing your Parts List, there is a column for Quantity.   When you go to EDIT a part, the Quantity is available to be changed.

When parts Inventory is turned OFF, and you are viewing your Parts List, there is NO column for Quantity.  When you go to EDIT a part, the Quantity is NOT available to be changed.

How to EDIT a PART:

Go to “My Parts”

Locate the item you want to change. Using the Filter Search can make locating a Part easier and faster.

Click “Edit”.

Make the changes and click Save.

When you Edit a Part, you will see a notation that states:

Warning:  Changes made to this part will not affect parts already added to Work Orders or Service Invoices.

Use Parts in Work Orders & Invoices:

You can use Parts from your list, and apply quantities when using Work Orders and Invoices.

For Work Orders:

Open the Work Order

Either +ADD a new Discrepancy, or VIEW an existing one.

Either +ADD a new Part, or click on the Part name to EDIT it.

Make your changes and click SAVE.

An extra feature of Work Orders is that they be converted into an Invoice.

For Invoices:

Open the Invoice you want to Add or Edit a Part to.

Either +ADD a new Part, or click on the Part name to EDIT it.

Make your changes and click SAVE.

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Over time, more functions will be added to the “My Parts” tool, such as Reporting, to list the areas the parts were used, such as Work Orders and Invoices.  Another ability in the future will be to add more Quantity from within an Invoice or Work Order, instead of having to go back the My Parts, and Edit the part, as you currently have to do.  The Parts Inventory will slowly receive improvements over time. 

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

This oil was in the wrong part of the prop…

Enjoy reading this very informative message from our good friend, Dean Showalter:

This oil was in the wrong part of the prop…

Good morning friends!

This container of oil came out of Aram’s propeller… it’s the propeller from podcast episode 177 and from the previous email I sent out. Check it out:

The reason this is a problem is because there should be an air cavity in the front of this Beech 278 propeller. If there is much oil in the front of the hub, it means the o-ring on the piston has allowed oil to leak past.

And when this happens, the prop becomes “hydrolocked.” In normal operation the piston compresses the air in the front of the prop as the piston moves forward to rotate the prop blades. But if there is oil in the front of the hub, the oil is not compressible, and prevents the piston from moving forward… and the blades can’t rotate, and the prop stays in the low-pitch / high RPM position.

See more pictures and read more of the story here.

Thank you to all who responded to that last email with excellent feedback, comments, and ideas. I appreciate it so much!

And be sure to listen to the podcast this week to hear the full story. Hopefully, Aram will be back in the air in his P35 Bonanza real soon!

Have a great Saturday,

Dean Showalter

Read more of Dean’s articles at AirplaneOwnerMaintenance.com

 

Blank AD Report for Airframe

BLANK AIRFRAME AD REPORT:

At times, we’re asked if a Blank Airframe AD Report can be created and printed.

That is not possible within our system (for Airframe), if there are no ADs to be printed.

However, we have attached a sheet here, if you’d like to manually hand-write on this form.  It is a Blank Airframe AD sheet.

Currently, it is not a digital fill-in style, it is just a blank sheet for you to fill out by hand.  Perhaps sometime later, we will make it fill-able.

Simply click this BLANK AIRFRAME AD sheet to download, save and print.

Though BLANK AD Reports cannot be created for Airframe, they can be made for:  Engine, Propeller and Appliances.  Just run and AD Search for those categories, and you will see a “Create Blank AD Report” button in the Search screen:

 

 

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.