How to Delete an Aircraft Profile

Deleting an Aircraft Profile is easy, but it is permanent.

1. Locate and View the AC Profile you want to Delete:

2. In the opened AC Profile, locate and click the DELETE button:

3. If you are sure, click the red “Yes, delete this aircraft profile” button.  You will never be able to retrieve that profile again, and we will not be able to retrieve it for you, so please, proceed with caution:

The AC Profile is now permanently deleted.

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Have more questions? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday & Sunday:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

 

Looking for an airplane – Things to consider

Looking for an airplane — Things to consider

​I bought my first Maule in 1993. It was an 1970 M-4 220 with original Razorback cover and mid time engine. I decided I would recover it with the Poly Fiber process and have it ready to go the next spring. Two and a half
years later I finally got it in the air! First bit of advice.  Don’t buy a project because you think you will save money or with the idea of making money when you sell it. Do a project if you enjoy working on airplanes. If you
want to fly. Pay a bit more, find a good sound airframe and engine, put gas in it and go flying.
So far I’ve owned the M-4 220, an M-5 235 that I modified to an M-6, and an MX7 160. All started out as projects. All took longer than I thought they would to complete. In the process I’ve gained some experience about used Maules and what to look for when buying. I’ve seen a lot of people buy a cheap airplane only to find out in a couple of years they can’t afford to  maintain it in good airworthy condition. So they lose interest and sell the airplane. Second bit of advice. It takes money to own and maintain an airplane. Be prepared for unexpected expenses and know they are part of owning an airplane.
This seems to happen most often with engine related issues. Most of the problems can be traced back to the engine sitting around for years at a time with low usage. I’d rather buy an engine that had 1500 hours on it in the last 5 years than one that is 20 years old and only has 500 hrs. total time. When I bought the MX7-160 it had 300 hrs since overhaul, 50 hrs since tear down and inspection for prop strike, but had set 2 years without flying. We did an annual inspection. It had great compression, low oil consumption and ran great for 80 hours. Then I started noticing higher oil use. To make a long story short I ended up tearing the engine down, replacing the cam and lifters, polishing the crank and honing the cylinders. The lifter faces were starting to deteriorate and little flakes of metal were floating around in the oil grinding away on all the other engine surfaces. I had changed the oil and cut the filter open three times and never found a thing to worry about. I’m sure if I had run it another 50 hours I would have needed a major over haul.
Low engine usage equals rust equals problems. If you are looking at an airplane with low time usage, take the cowling off and take a good look. What’s the condition of the cylinder base nuts and the overall appearance of the case? What does the hardware on the fire wall look like? All this has been sitting in the same environment as the internal engine parts. How can they be much different?
Most aircraft are advertised as “sold with fresh annual” or ” recent annual”. I would rather negotiate a deal where I hired a mechanic to do an annual inspection and the owner paid for the items that needed to be repaired or replaced. The sign off doesn’t mean the airplane will fly for a year with no problems.  Only that at a certain designated time someone  certified it was in airworthy condition. I once picked up an airplane with a fresh annual, hopped in and flew it a couple of hours before stopping for a rest room break. Coming back to the airplane I found oil dripping out of the cowling and a 24″ puddle of oil on the ground. After close inspection I came to the conclusion nothing major was wrong but that every gasket and seal that could leak was leaking! After two years the new owner has most of the leaks contained.
Deferred maintenance is perhaps the biggest “gotcha” of new airplane ownership. Not every previous owner or mechanic is a fraud. The mechanic is perhaps just trying to help his friend and client sell the airplane he has only flown 10 hours in the last two years. Why take the mags off for the 500 hour inspection since the engine runs and starts fine? No use to put the owner through that expense since he is selling the plane and if he keeps it he will only fly a few hours anyway. Last December I helped a client move a freshly annualed airplane from Seattle to Cut Bank. We were to head back east with it but weather got in the way and we decided to leave it in Cut Bank and continue on in the spring. Since it was here for the winter the client decided to have the local maintenance facility fix a few things so it would be ready next spring. On inspecting the spark plugs it was found that every plug failed the “go/ no go” test gauge. This was 8 hours of flight time since it had been signed off. Yes the engine started and ran OK but how long until plugs start to fail? Champion makes the test gauge for a reason.
On the other side of things remember you are purchasing a used 20, 30. or 40 year old airplane. Not everything is going to be perfect and the seller shouldn’t have to fix every little thing. You’ll have to live with some imperfections. Come to a price that will leave you some room to take care of different maintenance items you find out about but can work on later. (Look at the “second bit of advice” above.)  The other option for some is to pony up and buy a new airplane.
More Things to consider

Over the last 30 years I have been a student of all things Maule. I have purchased a couple of aircraft and have helped clients with flight training and the purchase of aircraft. There is no guarantee when purchasing a used airplane. If at all possible physically set eyes on the airplane and take a ride in it. That might be enough to make the decision to keep looking for another airplane. For the most part I would say that no matter how much research and inspecting you do there will always be mechanical problems with your “new” acquisition. Some will be easy to correct others can become a financial hardship. Over time I have come to find certain phrases in ads that flag possible future problems. Here they are in no certain order.

Sold with fresh annual  Always have a pre-purchase inspection done with a mechanic of your choice. If you can be there that is a plus. Set out what items you want looked at. If you want to pay for a full blown annual inspection that’s fine. There are items of an annual inspection set out in Ch.43 apx.D. Get a flat rate price for the inspection. Inspection means looking at the aircraft, not repairing what you find. Discrepancies can be paid for by the owner or discounted off the purchase price. Have this in a written agreement ahead of time.

All compressions in the 70s   Compression readings will tell you the rings and valves are seated and working correctly. If there is a problem only that cylinder need be repaired. That will cost some money and time but it is not out of the ordinary. It is not a good indicator of overall engine health. The real and expensive problem is internal corrosion. A borescope of the cylinders might give some indication of problems, but on the Lycoming’s there is no way to get a good look at the cam and lifters. The problem might not show up for another 70 or 80 hours. That is the expensive problem to remedy. You have to take the engine out and tear it down. If the owner has a long track record of oil analysis records that is a plus. One or two samples is not adequate.

Flown regularly  For some people that might mean once every six months! Not every flight hour is created equal. Once a week around the patch and back in the hangar is not good.  A once every six weeks, four hour cross country may be better. The best scenario is to have the engine oil temperature of 180F and held there for an hour or so to get best life out of the engine.

Author –  Rick Geiger

​I bought my first Maule in 1993. Over the years the aircraft has proven to be rugged and reliable. I have learned a few things along the way that might help you avoid some of my mistakes and expenses of owning and operating an aircraft.

*Re-posted with the author’s permission.  See original article here:

https://www.montanabyair.com/looking-for-an-airplane

Omit and UnOmit ADs in Your AD Reports

Is there ever an occasion where you would like to Omit an AD from being printed on your AD Reports, while not permanently deleting it?

If so, we now offer the option to Omit an AD, and later if you wish, to Unomit it.  This keeps it from appearing in your Print out, while still keeping it in your AD Report list.

Omitting, and Unomitting is fairly simple.

  1.  From the Dashboard, click View to open your AD Report:

2. Click the Omit/Unomit button:

3. Click which AD you would like to Omit:

4. Click the Return to Report button:

5. You can see how the Omitted ADs are marked:

6. When you Print, the Omitted ADs do not appear on your print out:

Would you like to Unomit some ADs that you’d previously Omitted?

It’s easy, just go through the same steps as above, but click the white Unomit button to return it back to your Report.  It will also re-appear when printing:

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Currency Symbol Options

By customer request, the option to choose your Currency Symbol, (or to display none), has been added.

By default, the currency symbol is the US Dollar, however, that can be changed to any international symbol, or you have the option to display no currency symbol at all.

Another option is to keep the default dollar and cents separator as a decimal, or change it to a comma, which is common in several countries outside the US.

To change your currency symbol, go to My Profile and click the blue “Change” link:

You will see a list you can scroll through to locate the symbol you want.    Click to make a selection:

Then click the Change button to confirm:

You will see the Symbol change in:

    • My Invoices
    • Invoice Summary
    • Invoice Payments
    • My Work Orders
    • My Parts list

Note:  The symbol will NOT change in your Billing Receipts, because the amount on your Receipt is in US Dollars.

The symbol will also NOT change if it is built into an FAA Form or other Custom Form.

Next is to either leave the Dollar and Cent separator as is, defaulted to a decimal point (.), or you can change it to a comma (,).

To change it to a Comma, click on the Comma button, making it turn green:

Just as with the Currency symbol, you will see the Comma change in:

    • My Invoices
    • Invoice Summary
    • Invoice Payments
    • My Work Orders
    • My Parts list
  • Note:  The Comma will NOT change in your Billing Receipts, because the amount on your Receipt is in US Dollars.

The Comma will also NOT change if it is built into an FAA Form or other Custom Form.

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Product Improvement: Attach Documents to Aircraft Profile

Product Improvement, by popular request:  Attach Documents to Aircraft Profile

A number of customers thought it might be helpful to upload external documents to specific Aircraft Profiles, to keep things in order, and we agreed.

What kind of documents? 

One suggestion was an old 337, another was receipts.  You can upload photos, old Logbooks scans, or whatever you need to accompany the record.

What formats are accepted?

*.jpg, *.jpeg, *.png  and *.pdf ONLY.   (No Word or Excel docs at this time).
Max file size: 4MB

Here’s how to upload:

View/Open the Profile you want to add the documents to.

Click the +Add Document button (it’s right below the Customer/Owner section, towards the left side of your screen):

Click the Choose File button, and select the File you want.  Add a Name and a Date to the file, and click the Upload button.

Once you have a few files in place, you can Sort them by Name and by Date.  You can also search with a keyword in the Filter Search box.

Give it a try and let us know what you think.  Your feedback is appreciated!

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Product Improvement: Inventory Tracking

By popular customer request, we’ve been making improvements to our Parts List tool.

The most recent improvement is Parts Inventory Tracking, giving you the option, and ability to record quantities for each Part in your list.  This allows you to track what you have in stock.

If a current Part only lists a quantity of 1 (one), you can Edit that part, and now add the actual quantity you have on hand.

When that Part is added to an activity, such as an Invoice or Work Order, that number of purchased Parts is subtracted from your stock.

Parts Inventory Tracking  is defaulted to “OFF”.  You have the option to turn Parts inventory “On” if you’d like to use it, or leave it “Off” if you don’t want to track quantities.  It’s up to you.   Go to My Profile, and click the Inventory button to either “Off” or “On”, whichever you choose.

How to ACTIVATE INVENTORY TRACKING:

To Activate Tracking, go to:

My Profile

Click the Inventory Tracking button so it shows a green On button

Please NOTE the following:

By turning on Inventory Tracking, all quantities will begin at 1. For the best possible user experience, update your parts quantities in My Parts before you add parts to service invoices or work orders.

By turning off Inventory Tracking, all My Parts quantities will be lost. When turning off Inventory Tracking, please make certain that is what you would like to do.

When parts Inventory is turned ON, and you are viewing your Parts List, there is a column for Quantity.   When you go to EDIT a part, the Quantity is available to be changed.

When parts Inventory is turned OFF, and you are viewing your Parts List, there is NO column for Quantity.  When you go to EDIT a part, the Quantity is NOT available to be changed.

How to EDIT a PART:

Go to “My Parts”

Locate the item you want to change. Using the Filter Search can make locating a Part easier and faster.

Click “Edit”.

Make the changes and click Save.

When you Edit a Part, you will see a notation that states:

Warning:  Changes made to this part will not affect parts already added to Work Orders or Service Invoices.

Use Parts in Work Orders & Invoices:

You can use Parts from your list, and apply quantities when using Work Orders and Invoices.

For Work Orders:

Open the Work Order

Either +ADD a new Discrepancy, or VIEW an existing one.

Either +ADD a new Part, or click on the Part name to EDIT it.

Make your changes and click SAVE.

An extra feature of Work Orders is that they be converted into an Invoice.

For Invoices:

Open the Invoice you want to Add or Edit a Part to.

Either +ADD a new Part, or click on the Part name to EDIT it.

Make your changes and click SAVE.

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Over time, more functions will be added to the “My Parts” tool, such as Reporting, to list the areas the parts were used, such as Work Orders and Invoices.  Another ability in the future will be to add more Quantity from within an Invoice or Work Order, instead of having to go back the My Parts, and Edit the part, as you currently have to do.  The Parts Inventory will slowly receive improvements over time. 

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Logbook Entry with Company Name & Logo Option

LOGBOOK Entries are one of the most popular tools within our service.  A recent improvement is the addition of the option to include Company Name and Logo when printing.

Here at Zook Aviation, we tend to call the Logbook Entries by the shortcut of LSSR, meaning Logbook Service Sticker Record.  Whatever you call your Logbook Entries, here’s how to create a new one:

1. Make sure your Company Name and Logo is turned ON, in your Profile.  From the Member Dashboard, click “My Profile” in the upper right hand corner of your screen.  Next, make sure the green ON button appears under Company Name and Logo.  If it says “Off”, then click it again to turn it “On“:

2. Open an Aircraft Profile (or create a new one):

3. Click Create LSSR button:

4. Once you’ve created and filled out your new Logbook entry (or LSSR), be sure to click the green SAVE button before printing!

4. When you’re ready to Print, Be sure you are on the Full Page View, which allows your Company Name and Logo to print on the 8-1/2 x 11″ sheet.

*Please note:  At this time, Company Name and Logo are only available for the full sheet 8.5″ x 11″, and is not yet available for the smaller 3.5″ x 5″ stickers.

 

As you can see in the sample below, the Company Name and Logo are included on the print outs:

 

Some folks cut off the blank portion of the paper and adhere it to the logbook by whatever means they choose, typically glue stick or tape.

Also, a number of our customers save two copies.  One for the customer, and one for themselves.  You can download and save the PDF to your computer, if you’d rather not have paper around.  But, if you prefer paper, consider using a 3-ring binder.  We’ve heard this is a popular method, as an alternative to the small logbooks.

Give it a try and let us know what you think.  Your feedback is appreciated!

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RELATED ARTICLES:

Print Multiple Logbook Entries at the same time

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

How to Add an Experimental or Large to an Aircraft Profile

Need to Add an Experimental or Large Aircraft?

Currently, our service only lists Small Aircraft (weighing 12,500 lbs and under) that have ADs issued to them.  We do not list Experimentals, Sport, or Large aircraft weighing more than 12,500 lbs.

But what if you service something that is not in our system?  There is one work around for that.  You will start with adding a new Profile for an Experimental (EXP), and make changes to it after the Profile is established.  Here’s how:

To add an Experimental or Large aircraft, to Aircraft Profiles:
1. Login to the Member’s Dashboard:  1) click Aircraft Profiles, then 2) click Create New Aircraft Profile:

2.Click Search by Model:

3. Type Exp into the model field, and click Search.

3. Click the dot on the right side, then click the Select an Airframe and Click Here button:

 

 

Nothing will exist in the record, so be sure to add all the information you can, such as N# (Tail) and Serial Number, and the Name of the Aircraft:

 

 

 

 

 

 

IS THE PROFILE COMPLETE?

Once you’ve set up the Aircraft Profile, you can do a number of other things, like:

      1. Add a Photo.
      2. Add a Customer (strongly recommended)
      3. Create a new, or link to an existing: AD Report, Logbook Entry, Weight Form, 337, ICA Work Order, or Invoice.

*Note:  Since there are no ADs with an EXP profile, you can add them manually.  Just start a New AD Report, and Add a Single AD, one at a time, until all the ADs you want to list are added.

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Create a New Aircraft Profile through the Registry

Would you like to create a new Aircraft Profile?

There are several ways to create a NEW Aircraft Profile:

      1. From the Aircraft Registry (preferred and recommended), or
      2. From the Aircraft Profile menu (slower, more steps).

We’ll show you BOTH methods, starting with The REGISTRY:

Go to the Main Member Dashboard > Left Panel > Aircraft Registry > Search by N# or S/N:

 

 

 

 

 

 

Type in the N-Number and click Search:   *Click the blue arrow to open the Registry listing:

On the next screen, click the +Add to Aircraft Profile button:

 

Side Note:  – – – – – NO +ADD BUTTON? – – – – –

Occasionally, you may come across a listing that does not offer the +Add to Aircraft Profile button. This will happen for Experimental and Large (over 12,500 lbs) aircraft.  Click HERE to learn how to add those manually.

Side Note: – – – – –  SERIAL NUMBER FORMAT WARNING: – – – – –

At times, you may get a Serial Number warning (in red print). All this means is that you need to click the Edit button and change the Serial Number format to match the exact format description, such as this:

IS THE PROFILE COMPLETE?

Once you’ve set up the Aircraft Profile, you can do a number of other things:

      1. Add a Customer.
      2. Create a new, or link to an existing: AD Report, Logbook Entry, Weight Form, 337, ICA Work Order, or Invoice.
      3. Upload a Photo of the Aircraft.
      4. See what Regulations apply, including ADs, Service Documents (SBs), AMAs, STCs, or Suggested Appliances.
      5. Not all, but some profiles will also display Aircraft Accident / Incident information.  You can learn more about that here:  https://zookaviation.com/blog/2020/06/23/addition-of-aircraft-accident-incident-data/

That was one way to start a Profile.  Here’s the other method by going directly through AIRCRAFT PROFILES (it takes a bit longer, with more steps):

Create a New Aircraft Profile by Model Search

As an extra, here is the step-by-step My Aircraft Guide Book to get you started:

MyAircraftZookAviation

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.

Converting, Importing, Transferring External Documents

Customers often ask: “Can you import my Reports from another service, into your system?”

Whatever you prefer to call it:  “converting, transferring, or importing”, we do NOT currently offer that service, however, there is a work around, IF you still have the digital versions of your external documents.

What’s the work around?  Have you ever used the Copy & Paste functions on your keyboard?  If so, this should be fairly simple for you.

If you still have access to the digital version of your external documents, open TWO Windows:

      1. The AD Toolbox, and
      2. Your external documents, whether it be via browser, or opening a PDF, Word or Excel window.

Create a New document within the AD Toolbox (can be a Logbook Entry, AD Report, Weight & Balance Form, etc).

Copy the data from the external document, and Paste it into the correct field in your new AD Toolbox document.

If you don’t know how to Copy & Paste, here’s a quick intro, using keyboard functions:

On a PC:

Copy is:  CTRL C

Paste is:  CTRL V

See the source image

On a Mac:

Copy is:  Command C

Paste is:  Command V

 

Give this a try and let us know how it’s worked for you.  Copy & paste is a great tool, no matter what you might be working on.  We hope this helps get your external records moved over.

If you wish to skip the Copy-Paste method and just want to keep all your documents in one place, you can upload your files directly into the Aircraft Profile.  It’s easy, here’s how:

Product Improvement: Attach Documents to Aircraft Profile

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Have more questions? Need help? Contact Us

Monday thru Thursday: Open from 9:00 AM – 5:00 PM

Friday, Saturday, Sunday & IA Seminars:  The office is Closed. Calls, voicemails and emails will be responded to within a reasonable amount of time.